Standard week
A recurring week per therapist – applies continuously until you change it.
Schedule
The schedule defines which therapist works when. While the opening hours set your practice’s outer frame (when you’re open in general), the schedule determines who is actually available within those hours. From both together – opening hours ∩ schedule – TheraTap works out the bookable slots.
At a glance
Section titled “At a glance”Individual weeks
Plan single weeks differently (e.g. one week finishing early) without touching the standard week.
Multiple locations
Optionally a location per shift – so TheraTap knows who works where.
Appointment types per shift
Optionally appointment types per shift – e.g. clinic in the morning, horses in the afternoon.
The weekly grid
Section titled “The weekly grid”The schedule shows a grid: rows = therapists, columns = weekdays. Each shift appears as a coloured chip (the colour represents the location). Use the arrows at the top to move between weeks.
- Open Settings → Online booking → Schedule. 2. Click a day cell for the therapist you want. 3. Enter the time windows (start/end, plus the location if you have several). Optionally choose appointment types for this shift. 4. Choose from when the change should apply (see below) and save.
Appointment types per shift
Section titled “Appointment types per shift”Per shift you can optionally define which appointment types apply in that time window – independently of the resource’s global skills.
| Setting | Effect |
|---|---|
| No appointment types selected | The therapist’s global skills apply. |
| Appointment types selected | In this shift’s time window, only the selected types apply (replacement, not an intersection). |
Example: 09–13 clinic appointments only, 14–18 equine treatment only – same person, no duplicate resource.
“Only this week” vs. “From now on”
Section titled ““Only this week” vs. “From now on””When saving a day cell, you decide how far the change reaches:
Only this week
Applies only to the week currently shown. The standard week stays untouched – ideal for one-off deviations.
From now on
Becomes the new standard week, effective from the shown week. Earlier weeks keep the plan that was valid then.
How it works with opening hours, absences & closures
Section titled “How it works with opening hours, absences & closures”A slot is only bookable online when all conditions are met:
- within the opening hours (practice open),
- a schedule shift of the therapist covers the time,
- the shift’s effective appointment types (override or global skills) match the booked type,
- no absence of the therapist,
- no practice closure,
- a suitable room/device is free (if required) and the location capacity isn’t exhausted.